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Policy Title: Student Employment

Boise State University Policy #: 7470
Effective Date: July, 1978
Revised: July 1, 1995
March, 2011
May, 2016
March 2017

Purpose:
To set policy for the employment of student employees.

Additional Authority:
IDAPA 08, Title 01, Chapter 10
Federal Insurance Contributions Act (FICA)
University Policy #7170 Graduate Assistantships
Immigration and Naturalization Service Guidelines

Scope:
University faculty, students, and staff affiliated with student employment.

Responsible Party:
Vice President for Student Affairs, 426-1418
Vice President for Finance and Administration, 426-1200
Human Resource Services (HRS), 426-1616

Definition:
Standard Hours – Regular expected work hours that are designated for a job, as established by the department for most work weeks over the period of employment.

Student Employee – A student enrolled at the university with at least six (6) credits as an undergraduate student, or five (5) credits as a graduate student, or in the final semester of a degree program registered for all classes required for program completion. The student must regularly attend classes or meet the intent to enroll criteria which means 1) a current student has registered for the next semester, or 2) a new or returning student has current admission status for the next term. Types of student positions include but are not limited to: work study, graduate assistantships, undergraduate student research assistants, or commission based student work.


Policy

  • I. Policy Statement
  • The primary purpose for students at the University is pursuit of their education. University employment opportunities and financial aid help students pay for the cost of education. This policy provides guidelines to help students coordinate campus employment while balancing education and their career opportunities.
  • II. Coordination of Student Employment
    • A. Student employment for work-study as well as non-work-study jobs, including hiring, wage rates, employee relations, termination, and payroll procedures, is coordinated through the offices of Financial Aid, Human Resource Services, and the Career Center.
    • B. The offices of Financial Aid, Human Resource Services, and the Career Center are responsible for implementing, monitoring, and enforcing student employment policies and procedures.
    • C. Faculty or staff who wish to hire or will be supervising student employees should review the Supervisors Guidelines for Student Employment available on the Career Center website. This document contains information on the recruiting, hiring, onboarding and management of student employees.
    • D. Faculty or staff wishing to employ students with federal and state work-study funds administered through the Financial Aid Office must comply with all state and federal financial aid work-study regulations. Detailed information concerning these regulations can be obtained through the Financial Aid Office.
  • III. Student Employee Hours
  • Student Employees are restricted in the number of hours they may work at the University.
    • A. When enrolled in fall or spring semesters, student employees may work no more than twenty-nine (29) Standard Hours per week for all campus appointments combined.
    • B. When school is not in session, or for students on a summer break, a student may work up to but no more than forty (40) hours per week. Any student working more than twenty-nine (29) hours per week may do so no more than ninety (90) days during any break or summer session.
    • C. International students may not work more than twenty (20) hours per week.
    • D. Student employees are “at will” and may be lawfully released or terminated without cause at any time.
  • IV. Federal Insurance Contributions Act (FICA) Exemption
  • Student Employees may be eligible for the FICA Exemption, but are not required to be exempt in order to be considered student employees.
  • V. Benefits
  • Student employees are not eligible for benefits except as required under federal or state law.
  • VI. Types of Positions
    • A. Work Study Student Employee
    • Students perform work and receive an allotment designated as a work study award. The source of these awards can be federal, state or university funds. For more information, contact individuals leading work study implementation on the work-study resource site home.
    • B. Graduate Assistantships (GAs): A thorough overview of graduate assistantships is provided in University Policy #7170.
  • VII. International Students
    • A. International students admitted to Boise State University on an F-1 or J-1 visa are authorized for employment as long as they remain fully enrolled. HRS will check to ensure that an international student is fully enrolled. If an international student drops below the required number of credits, HRS will check with the Director of International Student Services to ascertain if said student remains authorized for employment.
    • B. Authorized students may work a maximum of 20 (twenty) hours per week while school is in session (according to Immigration and Naturalization Service guidelines), and up to full time during breaks between semesters.
    • C. International students must quality for student employment according to the number of credit hours they are taking.
  • VIII. Policy Compliance
  • Violations of this policy or related University policies will be dealt with on a case-by-case basis following the policies and procedures applicable to faculty, staff or students.