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Policy Title: AUTHORIZED SIGNATURES ON EXPENDITURE DOCUMENTS PERTAINING TO STATE, FEDERAL, AND PRIVATE GRANTS

Boise State University Policy #6070
Effective Date: March 1, 1982
Revised: July 1995
October 2007

Purpose:
To establish policy for the use of signatory authority for expenditure documents for state, federal, and private grants.

Scope:
Applies to all documents pertaining to state, federal, and private grants to the University.

Responsible Party:
Finance and Administration, 426-1200


Policy

  1. Policy Statement
    This policy intends to ensure that the delegation of signatory authority in
    regards to grant expenditure documents is clearly delineated to facilitate
    efficiency and understanding in the execution of that authority.
  2. Authority and Account Funds
    1. Delegation of Authority: the dean of each college or appropriate vice
      president is responsible for the final authorization, accountability for
      grants, and all other funds secured in his/her particular college or
      major area of responsibility. However, the dean may, by written
      authorization from the Provost and the Vice President for Finance and
      Administration, delegate authority to a department chairperson or a
      specific grant project director to assume responsibility for the conduct
      of the grant or other financial management matters. This delegation in
      no way absolves the dean or the appropriate vice president of ultimate
      responsibility for the conduct of the grant.
    2. Account Funds: In accepting these awards, the dean and department
      head ensure an adequate amount of unrestricted or appropriated
      college or departmental funds will be available to cover any overdrafts
      that occur in these grant and contract accounts.