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Policy Title: Collection, Management, and Public Display of University Art

Boise State University Policy # 9090
Effective Date: December 2000
Revised: December 2000
April 2013
September 2016

To recommend and manage standards for the public display, storage, conservation, acquisition, accession, deaccession, and loan of the University Art Collection and other works selected for public display in university owned or operated spaces.

Additional Authority:
University Policy #11010 Gift Solicitation and Management

Applies to the University Art Collection, in addition to works of art that are not owned by the university but are intended for public display in University-owned or operated spaces through short or long term loan agreements. Does not include university art gallery exhibitions or displays intended mainly for informational or memorial purposes.

Responsible Party:
Chief Operating Officer, 426-1233
University Advancement, 426-3276
University Arts Collections Committee (UACC),

Long-term Art Loan- Loaned artwork intended for display in University owned or operated spaces for the duration of more than one calendar year. Artwork may be owned by an external party to the University.

University Art Collection- Artwork owned and cataloged by the university. Artwork may be on a short-term or long-term rotational display, may be stored, or may be placed on permanent public display to meet the University’s cultural mission and strategic goals in University-owned or operated spaces.

Permanently Displayed Art- University Art Collection artwork that is displayed in University-owned or operated spaces without limitations on duration of display.

Public Art – Permanent or long-term artistic displays intended primarily for aesthetic purposes in public spaces on campus, including all outdoor campus space and interior public spaces such as lobbies, social spaces, etc. Does not include displays intended mainly for educational or informational purposes or as memorial tributes.

Publicly Displayed Art- The display of artwork in public University-owned or operated spaces on campus, including all outdoor campus spaces and interior public spaces such as lobbies, social spaces, etc.


  • I.   Policy Statement
  • Boise State encourages the acquisition and public display of quality artwork in University-owned or operated spaces for enjoyment and appreciation by students, faculty, staff, and the general public in order to further the cultural mission of the institution. This policy outlines how the University Art Collection and loans of art university art donations and collections are managed. Gifts of art, like all gifts, are welcome. The Boise State University Foundation processes all gifts on the university’s behalf. However, because the proper maintenance of art can be challenging, it is important that art collections are closely managed both before they are accepted as gifts, and afterwards.
  • II.   Management of Public Art on Campus
    • A.  The University Art Collections Committee (UACC) provides administrative oversight of university-owned public art collections to ensure proper cataloging, care, display and storage. The UACC also provides recommendations related to acceptance, acquisition, accession, and deaccession of university-owned public art to the president or the president’s designee.
    • B.  Public art can be acquired through a variety of methods. It should be recognized that advocacy and selection of public art can be controversial and at times, technically difficult. Decisions related to public art on campus must consider such issues as: artistic quality, appropriateness, site context, public sensibility, durability, maintainability, safety and cost.
  • III.   University Art Collections Committee (UACC)
    • A.   The UACC shall:
      • 1.  Review specific proposals for public art or gifts of art with the purpose of recommending to the president approval, acceptance, suggestions for modification, or rejection.
      • 2.  Provide leadership in furthering the presence of public art on campus and targets specific citing opportunities, working on cooperation with the Chief Operating Officer or designee.
      • 3.  Maintain the database for university-owned art collections and provide expertise and recommendations for public display in conjunction with the Chief Operating Officer or designee
      • 4.  Establish procedures and manage the process for loaning universityowned art to university departments for display within campus buildings and offices.
    • B.   Membership
    • The UACC is comprised of the following:
      • 1.  Chair of the Art Department (who will serve as chair)
      • 2.  Dean of Arts & Sciences
      • 3.  Associate Vice President for Campus Planning & Facilities (or designee)
      • 4.  Student Union Fine Arts Manager
      • 5.  Director of Risk Management
      • 6.  Vice President for Advancement (or designee)
      • 7.  Current Student (Art major, appointed annually by ASBSU)
      • 8.  Head of Special Collections and Archives, Albertson Library
      • 9.  City of Boise, Director of Arts & History (or designee)
      • 10. University President (or designee)
  • IV.   Procedural Guidelines
    • A.   Acquisition and Accession Additions to the university-owned art collection may come through gifts, purchases or commissions. The UACC makes recommendation to the University President whether to accept gifts of art, to purchase art, or commission art for the university-owned art collections.
    • When considering gifts of art, the UACC shall:
      • 1.  Work with the Chief Operating Officer or designee to determine if an appropriate site is available
      • 2.  Define the costs for installation, maintenance and repair over the expected life of the art
      • 3.  Ensure the donor understands that all future decisions regarding the use and continued ownership of the gifted art will be under the sole discretion of the university.
      • 4.  Once reviewed and accepted by the president or designee, terms and conditions for acceptance will be delineated in a gift agreement between the donor and the university.
      • 5.  Accepted works of art will be acknowledged as gifts in accordance with procedures established by Boise State and the Boise State University Foundation.
    • B.   Deaccession
      • 1.  Art may be removed or deaccessioned from the university-owned art collection at the recommendation of the UACC.
      • 2.  The process to dispose or deaccess art is the same process used to dispose of all other university property. However, if art to be deaccessed was donated to Boise State, IRS guidelines, including donor notification if necessary, must be followed.
      • 3.  Boise State considers all artwork part of a collection thus any proceeds from deaccession must be used to acquire other items for the collection.
  • V. No University department or office may commission works of art without approval of the UAAC. All contracts for art commission must be approved through the Office of the General Counsel and the COO.