Boise State University Policy #3150
Effective Date: July 1, 1987
Revised: July 1, 1995
February 13, 2008
December 13, 2010
To establish guidelines for student fee and tuition rate changes.
Idaho State Board of Education Governing Policies & Procedures, Section V.R.
Applies to tuition and all student fees.
Vice President for Finance and Administration with assistance from the Division of
Student Affairs, 426-1200 or 426-1418.
Tuition – the fee charged for any and all educational costs. Tuition fees include, but are not limited to, costs associated with academic services; instruction; the construction, maintenance, and operation of buildings and facilities; student services; or institutional support.
Activity Fee – the fee charged for such activities as intercollegiate athletics, student health center, student union operations, the associated student body, financial aid, intramurals and recreation, and other activities which directly benefit and involve students. The activity fee shall not be charged for educational costs or major capital improvement and building projects.
Facilities Fee – the fee charged for capital improvement and building projects and for debt service required by these projects. Revenues collected from this fee may not be expended on the operating costs of the general education facilities.
Technology Fee – the fee charged for campus technology enhancements and operations.
- I. Policy Statement
- This policy outlines the process the University follows to set these rates and its effort to ensure students are aware of and have the opportunity to participate in the fee-setting process.
- II. Procedure
- A. Entities Receiving Student Fees: In December of each year, all campus departments or groups currently receiving student fees will be required to submit a three-year budget plan to the Vice President for Finance and Administration. The budget plan must be submitted by the established deadline in the required format and include all necessary information.
- B. Tuition or Fee Increase Proposals: In December of each year, campus departments or groups seeking to increase tuition or establish or increase a student fee will submit a proposal in the required format and include all necessary information by the established deadline to the Vice President for Finance and Administration for consideration.
- C. Notice of Proposed Tuition and Fee Increases: The Vice-President for Student Affairs will issue a campus-wide notice of the proposed tuition and fee increases.
- 1. Notice Requirements: In accordance with State Board of Education policy, the notice of proposed tuition and fee increases must:
- a) Be made in writing to the student body president and recognized student newspaper;
- b) Be made during the months of publication of the proposal as set forth in the initial notice;
- c) Include the amount of change, statement of purpose and the estimated revenues to be collected; and
- d) Include an invitation to students to present oral or written testimony at the public hearing held by the institution to discuss the fee proposal.
- 2. Tuition and Fee Hearing Requirements: The public fee hearing must be held at a date to be set forth in the notice, but at least six (6) weeks prior to the State Board of Education meeting at which a final decision is to be made.
- 3. Board Notification: A record of the public hearing as well as a copy of the initial notice will be made available to the Board.
- III. Executive Budget Committee:
- The Executive Budget Committee is chaired by the VP for Finance and
- Administration, and its members include the Provost, VP for Research, VP for
- Student Affairs, VP for University Advancement, University Legal Counsel, the President and Vice President of ASBSU, two at-large student representatives selected by the Vice President for Student Affairs, one representative each from the classified and professional staff associations, one faculty senate representative, one at large faculty representative selected by the Provost, and the University Budget Director (non-voting).
- A. The Executive Budget Committee will meet after the public hearing to discuss and decide upon proposed changes to tuition and fees.
- B. The Executive Budget Committee will review on an annual basis the proposed fee increases as well as the three-year budget plans for every department, group or organization currently receiving funding from student fees.
- 1. This examination will include a review of the previous fiscal year’s budget, actual revenue and expenditures, the present fiscal year’s budget, revenue and expenditures to date, and the next fiscal year’s budget, which would include any request for additional fees.
- 2. The Executive Budget Committee will make annual recommendations for any changes to Tuition and Student Fees, which could include one-time or permanent reallocation of present funding levels, and/or an increase to present funding, and/or the establishment of new fees
- 3. Any consideration to either temporarily or permanently reduce, eliminate or reallocate a campus department or group’s fee will be communicated to that campus unit and it shall be given the opportunity to present additional information to the Executive Budget Committee in advance of a final budget recommendation.
- C. Recommendation to the President: The Executive Budget Committee will present a recommendation to the President regarding all proposed tuition and fees and/or rate changes in accordance with the time line established by the committee.
- D. President’s Determination: The President retains the authority to make a final determination regarding any fee or rate increases within his jurisdiction.
- E. SBOE Notification: The President notifies the SBOE of any fee or rate increases he has the authority to approve, and presents to the SBOE recommendations for tuition and fee increases which require Board approval.