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Policy Title: Emeritus Faculty – Appointment And Privileges

Boise State University Policy #4280
Effective Date: Month July 1, 1979
Revised: July 1, 1995; July 1, 1999; April 27, 2005; January 31, 2012; April 2013

To outline the privileges granted emeritus faculty.

Applies to all university employees with full-time faculty appointments, including those with joint administrative/faculty positions.

Responsible Party:
Provost and Vice President for Academic Affairs, 426-1202

Emeritus – An honorary status awarded to retired university employees in recognition of their service to Boise State University.

Emeritus Faculty – Retired faculty who have received emeritus status.


  • I. Policy Statement
    • Boise State University grants emeritus status to retired faculty upon fulfillment of the criteria outlined in this policy.
  • II. Relationship
    • A. Nature of Relationship: Emeritus status is an honorary status. Emeritus faculty not employed by the university who participate in university activities are viewed similarly to authorized, unpaid volunteers.
    • B. Rehires: Nothing in this policy precludes emeritus faculty from being hired by the university in a non-benefit eligible, temporary position, including that of adjunct faculty provided any such employment is processed through Human Resource Services (HRS), and the terms of any such employment are set forth in a separate contract or letter of appointment.
  • III. Appointment
    • A. Emeritus status is accorded to members who have provided distinguished service to Boise State and fulfilled one of the following criteria:
      • 1. Completed at least fifteen (15) years at Boise State.
      • 2. Completed less than fifteen (15) years at Boise State but who take early retirement for health reasons provided retirement at the normal retirement age would have fulfilled the 15-year requirement.
      • 3. Completed less than fifteen (15) years at Boise State, but in the opinion of the recommending department and the Faculty Senate, the candidate has provided outstanding service.
    • B. The Application Process
      • 1. Application for an emeritus appointment should be initiated by the Department Chair of the department in which the candidate held his/her full time appointment. Alternatively, the retiring faculty member may submit a written request to the Department Chair requesting consideration for emeritus status.
      • 2. The recommending department shall compile a set of supportive credentials to be passed forward as an application packet. Supportive credentials shall include:
        • a) Documentation from HRS that the criteria delineated in section III(A) have been fulfilled.
        • b) Vita for the candidate’s time of service.
        • c) Letters of recommendation from at least three (3) individuals outside the recommending department and professionally acquainted with the candidate.
        • d) A letter of support from the Department Chair that includes results of a vote of support by the members of the recommending department.
        • e) A letter of approval from the Dean of the nominee’s College or Division.
      • 3. This material is due to the Provost’s Office no later than 5 p.m. on April 1 for recognition at Spring Commencement or November 1 for recognition at Winter Commencement.
      • 4. Once the application packet is received by the Provost’s Office, additional approvals from the Faculty Senate and Provost are required to complete the application.
      • 5. Individuals recommended for Emeritus status receive a notification letter from the Provost. HRS, the individual’s Dean and Department Chair are also notified.
      • 6.  To be awarded a Distinguished Emeritus Faculty designation, professors retiring as Distinguished Professors need only provide a completed emeritus application form along with a statement from the chair and college dean that they are in good standing.
  • IV. Privileges
  • Emeritus faculty members receive:
    • A. A listing in university publications and a letter officially confirming the emeritus status;
    • B. An emeritus photo identification card;
    • C. Faculty privileges for use of the library and other campus facilities;
    • D. Administrative support and office/lab space, if approved and made available by the recommending department;
    • E. Faculty privileges pertaining to payment of fees for courses in which they or their spouse may wish to enroll;
    • F. A parking permit, as per Transportation and Parking Services’ Emeriti Permit policy;
    • G. Continued access to their university email address; and
    • H. Eligibility for membership in the Emeritus Guild.
  • V. Responsibilities and Conditions
  • Privileges outlined in section IV are contingent upon adherence to this section. Violation of any of the following provisions may lead to the revocation of privileges.
    • A. Emeritus faculty must behave in a professional, responsible, ethical, and lawful manner, and in accordance with the rules and policies of Boise State, the Idaho State Board of Education (SBOE), and the State of Idaho, as well as local, state, and federal laws and regulations. Any behavior, action, or conduct that would otherwise constitute grounds for discipline of a State or university employee may result in the revocation of emeritus status and/or privileges by the Provost.
    • B. Emeritus faculty may not use university resources to (i) campaign or advocate for personal or political interests or (ii) conduct for-profit business activities.
    • C. Emeritus faculty may only have access to confidential student, personnel, or other official records to the extent required and authorized within the scope of an approved service activity.
    • D. Emeritus faculty may neither (i) purport to represent the university in any matter nor (ii) bind the university to any commitment or obligation, contractual or otherwise absent written prior approval from the Provost.