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Policy Title: Academic Advising Administrative Responsibilities

Boise State University Policy #4020
Effective Date: July 1, 1978
Revised: 1995
September 10, 2012

Purpose:
To define the administrative responsibilities for academic advising at the university, college, and department/unit levels.

Scope:
University advising program staff, deans, department chairs, and advising coordinators

Responsible Party:
Provost and Vice President for Academic Affairs, 426-1202
Office of Advising and Academic and Academic Enhancement, 426-4049
Director of Advising and Academic Enhancement
Academic Advising Council


Policy

  • I. University Advising Coordination:
    • The Director of Advising and Academic Enhancement serves a coordinating role in university-level advising and is responsible for:
    • A. Coordinating advising with orientation and registration activities.
    • B. Communicating regularly with deans, college advising coordinators, department/unit personnel involved in advising coordination, and academic advisors.
    • C. Initiating discussion with appropriate others when changes in the advising process are to be considered.
    • D. Planning and directing the implementation of the assessment of the university-wide advising process and dissemination of results.
    • E. Providing training and development opportunities for all academic advisors in cooperation with college advising coordinators and responsible department /unit personnel.
    • F. Serving on university committees and work groups where matriculation, advising, registration and retention issues are central.
    • G. Chairing the University Advising Council that ensures that all administrative entities involved in advising services and affected by advising processes have input.
  • II. College Advising Coordination:
    • Each college dean will designate an academic advising coordinator who is responsible for:
    • A. Ensuring that academic advising services are available, as determined by the academic calendar, class registration schedule, and college, department/unit, and student need.
    • B. Working in collaboration with the dean and department chairs to develop a college advising model, or policy, consistent with university advising policy.
    • C. Assisting in the development of department/unit advising models and policies consistent with university and college policies.
    • D. Participating in review of periodic advising assessment outcomes for the college and making recommendations for revision of college and department/unit advising model and policies to improve advising processes.
    • E. Disseminating information about training and development opportunities for academic advisors at the college or university level in collaboration with the Director of Advising and Academic Enhancement.
  • III. Departmental/Unit Advising Coordination:
    • Each department/unit chair is responsible for:
    • A. Ensuring that departmental advising services are available in the department/unit as determined by academic calendar, class registration schedule and student need.
    • B. Developing a departmental advising model, or policy, in collaboration with department faculty and other personnel involved in departmental advising (e.g., departmental advising coordinators, staff, and peer advisors).
    • C. Reviewing periodic advising assessment outcomes for the department/unit in collaboration with the college advising coordinator and making recommendations to the department/unit faculty for revision of its advising model and policies to improve advising processes.
    • D. Disseminating information about training and development opportunities for academic advisors at the college or university level in collaboration with the Director of Advising and Academic Enhancement and college advising coordinators.